Features
Everything a small business tracks, in plain words
Kipi Apay puts sales, stock, prices, expenses and your team in one simple app, and turns them into the one number that matters: what you actually earned.
Free trial · No card needed · Nothing to install · English and Spanish
01
Sell
Record a sale in seconds from the counter, the truck or the office.
Products and services on one ticket
Sell items, services or both in the same sale, with line and order discounts.
Cash, card, transfer
Record how each sale was paid, take partial payments, and see what is still owed.
Returns and refunds
Link a return to the original sale, put items back in stock and refund the right amount.
Minimum prices
Each item gets a minimum price from your margin rules. Selling below it warns the seller, or needs an approval if you choose, so discounts never eat your margin by accident.
Sizes and colors
One product with every size and color, each with its own stock and, if you want, its own price.
Mistakes fixed safely
Void a sale instead of deleting it. Nothing in your history quietly disappears.
02
Know what you earned
The part a cash register never tells you.
Profit on every sale
Each line shows what it earned in money and percent, after cost and discounts, with a plain sentence explaining why.
The traffic light
Sales are rated gold, green, tomato or red by what they earned, so a busy week and a profitable week stop looking the same.
Suggested prices
Set your target margin for the whole business, a category or one item, and Kipi Apay suggests the price from your cost.
03
Keep stock under control
Stock per location
See what is on hand at each shop or warehouse, and at all of them together.
Real cost
Receive stock from suppliers and Kipi Apay keeps a weighted-average cost, so profit uses what you really paid.
No overselling
Kipi Apay warns you before you sell what you don't have, even when two people sell at once.
Low-stock alerts
Set a minimum per item and location and see what to reorder on your Overview.
Import your catalog
Bring in your products from a spreadsheet (CSV), with their opening stock, in one go.
Organize your way
Categories, brands, collections and tags, with smart collections that fill themselves.
04
Expenses and reports
Expenses by category
Rent, wages, power, fuel and supplies, kept apart from stock purchases so your profit is honest.
Spending you can rate
Compare spending to a share of sales, last period or your monthly budget, with the same traffic light.
The Overview
Sales, expenses, cost of goods and the result for any period, for one location or all of them.
Export to CSV
Take your reports to your accountant or a spreadsheet whenever you want.
05
Your team and your locations
Four simple roles
Owner, Admin, Manager and Staff, each seeing only what they need.
Limit people to their location
A cashier at one shop sees that shop, not the others.
Invitations by email
Invite people with a link that only works for their email address and expires after a week.
Change history
See who changed prices, roles, stock and settings, and when.
Many businesses, one login
Run a shop and a service business from the same account, completely separate.
English and Spanish
Every screen, message and email, with each person choosing their own language.
06
Service work
Customers and job sites
Keep customers and the addresses where you work for them.
Jobs with real costs
Record a job with its estimated and actual costs (labor, materials and anything else) and see what it really earned.
Paid or still owed
Track deposits and balances on every job.
Questions, answered
No. Kipi Apay runs in the browser on any phone, tablet or computer. You keep taking card payments on your own terminal and record them in Kipi Apay.
Yes. Import a CSV file with your products and opening stock. You see a preview and nothing is saved until you confirm.
No. Kipi Apay gives you clear numbers and CSV exports for your accountant, but it is not an accounting or tax-filing system.
See it with your own numbers
Create your business, add a few products and record a sale. It takes minutes, and your data stays private.